Association Event Management is a critical process for Associations and Chambers. Events constitute a significant portion of non-dues revenue for many organizations.
A successful event process must focus on some key factors.
Maximize attendance
Filling the seats is a major objective of Association Event Management. Target revenue goals cannot be met without a full house. Maximizing attendance means sending compelling invitations to potential attendees. Four ways to reach them are:
Social Media – For Association Event Management these days, raising awareness via social media is a must, especially for tech-savvy, younger members. Developing expertise within the organization for promotion via this channel will pay big dividends.
Email – These days, email suffers from a perception of obsolescence. Yet, rumors of its death are exaggerated. Professional audiences still rely on email as a crucial communication medium in their careers.
Regular mail – While digital channels dominate communication practice these days, good old-fashioned paper should not be ignored. A well-executed snail mail component can contribute admirably to the overall communication effort.
Members’ networks – Don’t forget to recruit your existing members as event promoters. For example, they can amplify social media posts to their networks to extend the organization’s communication reach.
Provide a quality experience for attendees
Think of an event as a product that needs to satisfy customer needs. Satisfied customers will buy again and speak highly of the product brand to others. Planning and executing a compelling event does not only demand creativity from your team; all these efforts must be efficient to be effective. Excellent Association Event Management means providing tools to support communication, collaboration and onsite efficiency in the drive to create a winning event.
Gather feedback after events
Ongoing Association Event Management thrives continuous improvement. Attendee feedback about all aspects of an event is crucial. This includes feedback about:
Promotion
Registration
Onsite experience
Post-event information and activity
Gathering feedback and turning it into actionable information will provide invaluable insights into how to stage future events.
Association Event Management excellence with Affnetz
Affnetz supports Association Event Management in multiple ways.
EVENT PROMOTION
Use the Affnetz CRM system to promote events via blast emails and traditional mailing campaigns.
Create a separate event website using the Affnetz Content Management System.
Promote event information to over 50 social media sites.
EVENT MANAGEMENT
Easy-to-build Event Form to create each event.
Built-in workflows to keep event planning and execution on track.
ONSITE TOOLS
Check-in and badging are integrated with the Affnetz member database.
Scan badges for attendee networking or lead capture.
Attendees can post to over 50 popular social media sites.
Mobile Accessibility – All event attendee-facing functions can be accessed via mobile devices.
EVENT FEEDBACK
Use the Affnetz Survey and Feedback module to capture and analyze attendee preferences and opinions.
T³ Reporting from Affnetz provides an easy-to-use, menu-driven interface to build custom reports based on any data captured within the Platform.
SECURITY AND SUPPORT
All data is protected by Affnetz patent-pending encryption.
The Affnetz support team is available 7 days a week.
