Volunteers are essential to building and sustaining your Nonprofit’s programs and operations. Affnetz Volunteer Management helps Nonprofits deepen volunteer engagement by organizing, coordinating, and consistently communicating with volunteers. 

The Affnetz Software Solution enables full engagement of volunteers, helping them maximize their contributions of time and talent, and deepen their commitment to your Nonprofit. 

Volunteer engagement and retention are critical to your Nonprofit’s outcomes. Unfortunately, a majority of first-time volunteers cycle through your Nonprofit fairly quickly. This is similar to Nonprofit fundraising where only 30% of first-time donors make a second gift

Affnetz Volunteer Management, Engagement & Online Portal provides you with the backbone to build a robust and sustainable volunteer program shop for their involvement with your Nonprofit. 

Volunteers simply log on to Affnetz to get the latest information, log their volunteer time, review documents, manage any tasks and communicate with staff and other stakeholders. 

Online folders in the portal provide access to the latest documents and reports. This is particularly helpful with fundraising volunteers. They will no longer have to search their email inbox to (hopefully) find the latest version of a document – it will be in the online portal. And, they can choose between the two-page case for support or the four- or eight-page versions, and know they have the latest versions. Most importantly this reduces staff time responding and corresponding to document requests as well. 

Volunteers can also use Affnetz Robust Task Management to track their commitments. Affnetz Volunteer Management, Engagement & Online Portal and Affnetz Robust Task Management modules provide seamless integration. This helps in preserving your Nonprofits Institutional Memory with the staff turnover. This also provides Nonprofit staff with an at-a-glance update of all Nonprofit volunteers and their recent and planned activity. For example, in the case of fundraising, peer-to-peer campaign/direct fundraising is key to fundraising success, and volunteers can use the system to track and update their fundraising assignments, as well as quickly and easily document updates on each interaction with prospects and donors. 

Affnetz Volunteer Management features integrated e-mail and marketing capabilities. This allows Volunteer Database information to be seamlessly accessed by the e-mail function thereby eliminating inefficient and error-prone data importing between two systems. There is no need to enter or store your most valuable stakeholders (donor, prospects, volunteer) email ids and interaction notes in multiple systems. Thus saving your time and money – Guaranteed.

Affnetz Volunteer Management links to over 30 social media sites with the touch of a button. This exponentially increases the reach of your recruitment message, and signals to potential volunteers, especially younger generations, that your Nonprofit is up-to-date on relevant social media platforms. 

Another feature of Affnetz Volunteer Management, Engagement & Online Portal is that volunteers can use the system to log their volunteer hours. This is helpful in quantifying the dollar value of your volunteers. You can also set up a report that provides specific information on volunteer time for CSR staff and your contact with each organization that provides volunteers to your Nonprofit. This saves quite a bit of time as Nonprofit.

staff no longer have to analyze and ‘guesstimate’ the number of hours for each and all volunteers. You can also track volunteer hours by activity and other measurements. 

Volunteer recruitment has never been easier. 

For example, let’s assume your Nonprofit has a booth at the local farmer’s market where your Volunteer Coordinator recruits volunteers at your local farmer’s market. Your current system involves paper-based sign-up forms. After the event, your Volunteer Coordinator secures the forms and, about four days later, enters the data paper-based data in your CRM. Sometimes the handwriting is illegible, resulting in lost volunteers. 

A few days after that, a full week has now passed since the prospective volunteer provided their contact information, your Volunteer Coordinator creates a generic mass email and blind copies everyone that signed up over the weekend. This is a delayed response, wrought with inefficiencies that will result losing potential volunteers. Moreover, it kills the morale of your Volunteer Coordinator who is spending more time doing double data entry rather than her passion for recruiting volunteers to your Nonprofit.

Now, let’s assume your Nonprofit is using Affnetz. Your Volunteer Coordinator can use an iPad where folks can sign up on-the-spot. That data is captured in your system immediately, and can be used by 15 integrated Nonprofit Software Solutions. He/She has set up a “Welcome Volunteer” email that launches five hours later. She also uses Affnetz Robust Task Management to generate a task that reminds the Volunteer Coordinator to touch base with any folks that received, but didn’t open up the Welcome email.

And finally, he/she has set up her Affnetz dashboard (opening screen upon logging in to the system) to track the number of volunteers who have signed up in the past month – from which she can drill this number down to each individual.  Thus helping your Nonprofit to effectively recruit and engage Volunteers and at same time fundraise for your Programs.